HRIS Project Analyst

***12 month Fixed Term Contract***

Role Overview & Purpose:

We are seeking a proactive and detail-oriented HRIS Project Analyst to join our HRIS Project Delivery Team on a fixed-term basis. This role will play a critical part in the successful implementation and rollout of a new HRIS system across the business. Reporting to the HRIS Implementation Lead, you will support the configuration of HR processes, lead on data collection, collation and maintenance ensuring data integrity and compliance.

Key Responsibilities:

System Implementation & Configuration:

• Support the HRIS Implementation Lead in all aspects of the system implementation and roll out.
• Assist in the delivery of the new HRIS system, from planning through to post-launch support.
• Work with HR and business teams to define and improve HR processes aligned with business policies and approval processes.
• Perform system testing, including UAT, parallel runs, to ensure the correct output is received
• Act on feedback to ensure the system meets and delivers in line with the solution design and business needs.
  

Data management & Governance:

• Define data requirements and lead data collection and collation activities, including cleansing, validation and updating, to ensure the data is maintained accurately and ready for upload when required.
• Develop and manage data architecture, ensuring data loaded into the system is accurate, verified and complete.
• Ensure new data loads into the system are compliant with change approval processes and do not impede ongoing work in the system where possible.
• Ensure data accuracy, integrity, consistency, and compliance with GDPR and internal policies.
• Maintain accurate and compliant HRIS data to support effective reporting and analytics.
• Support the design and development of reports pertaining to HR data, ensuring stakeholder requirements are understood and processes for obtaining reports for end users is as simple and accessible as possible.
• Ensure data loads are done via the correct change approval process in the project and that data is verified, compliant and secure at all times.
• Ensure an effective process is designed and followed to maintain correct data relating to HR records for staff through iterative data loads.
• Ensure that data is held securely at all times and compliant with DPIA and GDPR at all times during the project lifecycle.

Stakeholder Engagement:

• Work closely with HR functional leads to understand data and process requirements.
• Liaise with HR, the wider project, Services, and the external provider to ensure data-related deliverables are met.
• Support departments and managers in gathering and preparing data for migration.

Training & Documentation:

• Help develop user procedures, training materials, and documentation to support system rollout and use.
• Support training delivery as required to ensure smooth transition and user confidence.
• Support work to identify and update policies and processes impacted by change in the project relating to HR.

Compliance & Risk Management:

• Ensure all processes and data handling comply with UK employment law and data protection regulations.
• Identify risks, issues, and opportunities for process improvements and escalate as appropriate.